Outlook archive how does it work

Especially in the case of small and mid-sized businesses, these additional requirements and the extra financial investment necessary can pose a challenge. Implementing MailStore Server can provide considerable relief in cases like this. Exchange Online Archiving Microsoft : Microsoft provides an online archive for the long-term storage of emails, and especially for overflowing mailboxes. The online archive is displayed as a separate mailbox in the left pane of Outlook. Once set up, older messages are automatically transferred to the online archive so as to keep the size of the primary Outlook mailbox in check.

With many other subscriptions, you will need to add EOA as an additional, paid service to your existing Microsoft plan. In some circumstances, it can save time by eliminating the need to manage countless subfolders in the inbox; but it cannot satisfy the requirements of a professional email archiving solution.

Leave a Reply Click here to cancel reply. Tasks that are not marked complete are not AutoArchived. Tasks assigned to other people are archived only if marked complete. See the following descriptions for the settings and options that you can apply when customizing AutoArchive. Archiving many items at the same time might slow your computer's performance. Therefore, it is better to use AutoArchive more frequently to reduce the number of items processed.

Prompt before AutoArchive runs Choose whether you want a reminder message to appear before AutoArchive processes your Outlook items. When prompts appear, you can click No on the reminder message to cancel that AutoArchive session. Delete expired items e-mail folders only This option is off by default. Select this check box to delete messages after their aging period has passed.

Archive or delete old items Choose this option if you want to set or change the settings that follow. If this check box is cleared, AutoArchive runs using default settings. Show archive folder in folder list Select this check box to have the Archive folder listed with your other working folders in the Navigation Pane.

If you do not use this option, you can still open your archive folder — click the File tab, then on the Open tab, click Open Outlook Data File. Clean out items older than Specify the age at which you want items to be archived, in days, weeks, or months. You can configure a period of one day up to a maximum of 60 months. Move old items to Select this check box to archive old items instead of automatically delete them. The default folder appears in the box.

To use a different folder, enter the folder location in the box or click Browse. Selecting this option clears selection of the Permanently delete items option. Permanently delete items This option deletes any expired items. They are not moved and no archive copy is kept. Selecting this option clears selection of the Move old items to option.

Apply these settings to all folders now This option applies the AutoArchive settings, including your changes, to all folders. If you want to scope the search to your Archive folder only, first select the Archive folder in the folder list.

Your search box will now search only the Archive folder. Online Archive is a feature for Microsoft enterprise customers who have uncommonly large mailboxes. These customers can use an Online Archive to avoid deleting old mail. If an Online Archive is enabled, administrators and users can set up their mailbox to automatically move old messages to the Online Archive using Archive Policies. Think of the Archive like a file folder. You can store items in the Archive folder and still access them easily.

For users who have large mailboxes in a Office Enterprise organization, we recommend that administrators set an Archive Policy that moves items to an Online Archive after one year or less if users are reaching their mailbox quota faster. Mail that is older than the specified time can be moved from both the Inbox folder and the local Archive folder. The Archive folder is one of Outlook's default system folders and cannot be renamed, moved, or deleted. Because this is an established name, and because Online Archive is an existing feature, we decided to keep both the same.

AutoArchive is an older Outlook feature that allows automatic moving of old mails to a. This means that the messages are removed from the server and are harder to find through search. If the hard drive that contains the AutoArchive. Online Archive is an enterprise-grade replacement for AutoArchive.

Archive older items manually in Outlook for Windows. Create a subfolder. Manage and organize. Archive in Outlook for Windows. Outlook for Microsoft Outlook Outlook More Why does the new archive feature have such a similar name to Online Archive?

I'm an Office Enterprise administrator. Can I disable the Archive feature using Group Policy? Need more help? Expand your skills.